10.07.08

Property Administrator

Job Specification

We are currently looking for a Property Administrator to provide effective administration and co-ordination of the day-to-day tasks associated with personal property portfolios, values in excess of €42m.

The Role:
- First point of contact for dealing with customer queries, new tenants seeking accommodation and existing tenants with queries and issues.
- Take tenant application details and recommending potential tenants for viewings.
- Scheduling viewings and liasing with field staff.
- Property viewings where necessary.
- Act as liaison in relation to tenants moving into/out of properties.
- Laising closely with Sales Agents, Management Companies and Solicitors in relation to property closings.

Administration:
– Checking tenant's employment and current tenancy references.
– Preparing paperwork for the selected tenant.
– Organising the tenants moving in and out.
– Dealing with in house Development Accountants and monitoring rent received.
– Dealing with inventory lists.
– Preparing letters and faxes, photocopying.
– Transferring of services, ESB, GAS
– Liasing with PRTB Office
- Dealing with queries on the Property Bank Accounts.
- Maintaining the rental database
- Liaise with appropriate parties in relation to tenant complaints/issues.
- Interface with maintenance personnel to ensure maintenance items are resolved.
- Dealing with payments and invoices.
- Co-operation with management and other staff to ensure efficient promotion and running of the business.
- Other duties as assigned (reports…)

The Candidate:
-To have excellent interpersonal & communication skills
- Strong experience in administration and planning.
- Proficiency in MS Office
- Excellent organisational skills
- Works efficiently on own initiative and as part of a team in a highly challenging and demanding work environment
- Friendly and approachable with positive attitude
- Willingness to learn & Hard-working personality
- Completely fluent in English.
- Qualification in property management would be an advantage.

Contact Details :
Denis Mullin
KCM Recruitment Ltd.
Tel: 01 8744567
Email: denis@kcmrecruitment.ie