Introduction
The Executive Assistant & Property Coordinator plays a crucial dual role in supporting the organization's executive team while also managing and coordinating property-related tasks. Success in this position is characterized by exceptional organizational skills, proactive problem-solving, and efficient multitasking, ensuring that both executive needs and property management responsibilities are met seamlessly. This role is integral to the organization, facilitating smooth operations, enabling executives to focus on strategic goals, and ensuring properties are maintained and utilized effectively.
Contract
Part-time (Agreed flexi-time hours)
Responsibilities
1. Executive Support:
- Manage and prioritize the executive team's schedule, including meetings, travel arrangements, and appointments.
- Prepare and edit correspondence, communications, presentations, and other documents.
- Act as the point of contact between executives and internal/external stakeholders, maintaining professional communication.
2. Property Coordination:
- Oversee appointments or communications for agreed property maintenance, repairs, and renovations.
- Coordinate property appointments or communications for agreed leasing, including tenant relations, lease agreements, and rent collection.
- Maintain accurate records for executives of property expenses, budgets, and financial transactions agreed by them.
3. Administrative Tasks:
- Organize and maintain confidential files and records, ensuring easy access and security.
- Assist in the preparation of reports, agendas, and minutes for meetings.
- Manage office supplies and equipment, ensuring functionality and inventory control.
4. Communication and Liaison:
- Serve as a liaison between executives and other stakeholders, fostering a collaborative and productive environment.
- Communicate effectively as instructed by executives with vendors, contractors, and service providers to ensure quality and timely service delivery.
- Handle other requests from executives as required.
Qualifications
Skills:
- Exceptional organizational and time-management abilities.
- Strong interpersonal and communication skills, both verbal and written.
- Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace) and property management software.
- Ability to multitask and prioritize tasks in a fast-paced environment.
Education:
None required, however, the role is very suitable for someone studying Real estate/ and or Property management
Experience:
- No previous experience in executive assistance and/or property management required but is desirable.
Other Requirements
-Full Driving license and mode of transportation (This is a requirement)
This role demands a proactive, detail-oriented professional who can balance the dynamic needs of executive support and property coordination. The ideal candidate will thrive in a collaborative environment, consistently delivering high-quality results and contributing to the overall success of the organization. Future roles available from this part-time position for the right candidate.
Applications accepted Via Linkedin
CONTACTS
Ross Ó Súlleabháin BBS (Mgt) MIPAV
Chief Executive Office (CEO) | Valuer
Email | ross@hermanwhite.ie
Administrator | Marta Zielinska
Email | marta@hermanwhite.ie
Sinead Kearns AssocSCSI AssocRICS MIPAV MMCEPI
Chief Operating Office (COO) |
Mobile | +353 (0) 86 255 1247
Phone | +353 (0) 1 496 6019
Email | Sinead@hermanwhite.ie