Property Administrator

Employer: 
Falcondale Properties Limited
Job Description: 

Falcondale Properties Limited are currently recruiting for a property administrator to assist our property managers with the day to day administration of residential apartment developments. 

Remuneration

We offer a competitive starting salary and reviews based on your performance, knowledge, and skills.

The employee benefits are:

➢ Annual salary review.

➢ Pension Contribution.

➢ Mobile Phone.

➢ Time off and full payment of CPD courses. 

Responsibilities

Primary

• Phone Calls & e-mails incoming/outgoing, log, forward-on, messaging.

• Client Queries Telephone & Written.

• Correspondence replies to general property management issues.

• Assisting Property Manager & Business Development Manager.

• Co-ordination of incoming post, outgoing post and credit records.

• Database management and updating of Client information and records.

• Files maintenance, (manual and electronic).

• Scheduling and attending meetings, creating agendas and taking minutes.

• Keeping diaries and arranging appointments.

• Company Safety Representative.

• Keeping track of Key dates for the OMC’s.

• Preparing monthly reports.

• Using online CRM systems. 

Secondary

• Key and Access control devices management & issuing.

• Assist in managing invoices and payments to Creditors.

• Information handling of Insurance claims.

• Client ‘Requisitions of Title’ transfers.

• Taking minutes and action notes at meetings (as required).

• Contractors and Suppliers liaison and instructions to PO’s.

• Ordering and management control of consumable supplies, equipment and company safety equipment requirements.

• Managing and maintaining budgets, as well as invoicing.

• Devising and maintaining office systems.

• Ordering and maintaining stationery and equipment.

• Photocopying and printing various documents, sometimes on behalf of other colleagues. 

IT Skills

• Using a variety of software packages, such as Blockman, Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases. 

Working hours

• Working weeks typically range between 37.5 to 40 hours a week. 

What to expect

• Work is almost entirely office-based.

• The nature of the role is to support colleagues and projects rather than to take a lead on projects.

• The role can be a fast-paced environment and is suited for well-organized individuals.

• You will be challenged, you will learn and grow from the diversity of tasks you will be dealing with. 

Qualifications

• Varying levels of qualifications are required for this role. 

Skills

• Fast reading with good comprehension and information retention.

• Discipline and ability to follow the plan and stay focused.

• Strong organizational skills.

• Presentation skills and attention to detail.

• Work on your own initiative and meet deadlines.

• The ability to manage pressure and conflicting demands and prioritise tasks and workload.

• Oral and written communication skills.

• Tact, discretion and respect for confidentiality.

• A pleasant, confident telephone manner.

• Teamwork.

• Reliability and honesty.

• Project management skills. 

Ideal Candidate

Will have 3-5 years’ experience in this type or similar role. They will have a strong work ethic and hunger to learn and accomplish more. They will be solution oriented with a positive “can do” attitude.

If you are interested in this position please forward your CV to anolan@fpl.ie. All applications will be treated in the strictest confidence.